REGISTRATION GUIDELINES

PLEASE NOTE THE ONLINE REGISTRATION IS NOW CLOSED.
ON-SITE REGISTRATION WILL BE AVAILABLE AS OF 6 NOVEMBER 2016.


PLEASE CONTACT US AT info@eavld2016.org FOR ANY QUERIES REGARDING YOUR REGISTRATION.


All participants are kindly recommended to register via the Online Registration Form. Please read the instructions below carefully.

Upon submitting the Online Registration Form, each participant will receive a Registration number by email. Please do not send any payments by bank transfer without the Registration number and participant’s name included in payment details. Such payments cannot be identified.

Online registration will be closed as of 20 October 2016.

REGISTRATION FEES

 

Early
until 17 August 2016

Late
from 18 August 2016
to 20 October

On-site
from 21 October 2016

EAVLD member

330 EUR

400 EUR

470 EUR

EAVLD non member

390 EUR

460 EUR

530 EUR

Accompanying person

85 EUR

120 EUR

120 EUR

All fees are stated including the VAT.

REGISTRATION DEADLINES

Early registration - until 17 August 2016
Late registration - 18 August 2016 to 20 October 2016
On-site registration - from 21 October 2016

Please make sure to pay your registration fee within the time frame for the registration type applicable at the date of your registration. If your payment is not received before the deadline the latter fee will be automatically charged. Unpaid registration will not be considered valid until it is fully paid and confirmed.

EAVLD Member, EAVLD Non Member Registration Fee Includes

  • Access to all scientific sessions, poster session and exhibition area
  • Congress materials
  • Coffee breaks and lunches
  • Welcome Evening at Congress venue on Sunday, 6 November*
  • Congress Dinner on Tuesday, 8 November*
  • Certificate of attendance via email
  • EAVLD 2017 and 2018 Membership (in the amount of 35 EUR). By registering delegate agrees that his/her contact data will be provided to EAVLD for the membership administration purpose. In case you do not wish to get the membership and have your data passed to EAVLD, contact us, but please note that the amount for registration remains the same (35 EUR will not be deducted from the registration).

*Please note that although Welcome Evening and Congress Dinner are included in the registration fee, you are kindly asked to reconfirm your attendance through online registration form due to capacity reasons.

Accompanying Person Fee includes

  • Welcome Evening at Congress venue on Sunday, 6 November
  • Congress Dinner on Tuesday, 8 November

SOCIAL EVENTS

Participants are kindly requested to reconfirm attendance of all social events in the Online Registration Form. This also applies to the social events included in the registration fee – Welcome Evening and Congress Dinner. Please note that the booking of various tours will be confirmed following payment on a “first come, first served” basis and numbers may be restricted.

INSURANCE

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

CONFIRMATION

Upon completing the Online Registration Form, each participant will receive the registration overview and email notification confirming the received payment and eventually stating the amount outstanding.

PAYMENT

All fees should be paid in EUR (€), free of all bank charges.

By Bank Transfer

Please do not send any payments by bank transfer without the Registration number and participant’s name included in payment details. Such payments cannot be identified.
As of 6 October 2016 you are kindly requested to make all payments by credit/debit card exclusively or to register on-site. Payment by bank transfer will no longer be available from this date.

Beneficiary CZECH-IN s.r.o.
Beneficiary address 5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number 51-0903490207/0100
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX

Online Payment by Credit/Debit Card

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Online payment details

Online payments service provider: GP webpay:

Accepted Credit / Debit Cards:

All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

FINAL INVOICE

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.

CANCELLATION / REFUND POLICY

Cancellation of Registration:
Until 31 August 2016 – 50 EUR – administrative fee will be deducted from all refunds
From 1 September 2016 until 6 October 2016 – reimbursement of 50% of the fee will be paid
From 7 October 2016 – no refund can be processed under any circumstances
Cancellation of Other Bookable Items:
Until 6 October 2016 – 20 EUR – administrative fee will be deducted from all refunds
From 7 October 2016 – no refund can be processed under any circumstances

All cancellations must be notified in writing (by mail, fax or email) to the Secretariat according to the following conditions:

  • Cancellation of registration – refer to the conditions above
  • Requests for refunds made after 15 December 2016 will not be considered.
  • For any change of name a fee of 30 EUR will be charged.
  • All registrations received by 20 October 2016 will be included in the list of participants.

GROUP REGISTRATIONS

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with unique email address. When registering more than one person under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.

CONSENT TO THE PROCESSING OF PERSONAL DATA

Data Protection Directive

Officially Directive 95/46/EC on the protection of individuals with regard to the processing of personal data and on the free movement of such data

I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, C-IN, Prague Congress Centre, 5. května 65, Prague 4, 140 21 (or its employees) for the purpose stated below.
This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time I am aware of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.
I am familiar with all completed parts of this form, and I declare that all information are accurate and truthful and are provided voluntarily.

Purpose of Processing Personal Data

In accordance with § 5 of Act No. 101/2000 Coll. on the protection of personal data, all information given on this form are collected and processed solely for purposes of processing registration and accommodation requirements for the EAVLD 2016 and for sending related messages to the data subject via electronic means pursuant to Act No. 480/2004 Coll. Summarized data from this form may be used by the administrator for internal statistical purposes and for internal use of the administrator.

Statement by Administrator

Data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.

RESPONSIBILITY

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the event be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

   
   
 
 
Congress Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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